Troop 574 Camp Out Procedures
In an attempt to reduce some of the problems
Troop 574 has experienced in connection with past campouts, the troop leadership
has decided to implement some new procedures. These new steps are an attempt to
reduce the uncertainties and chaos that frequently occur the week of a campout.
Hopefully, incorporating these steps will ensure that two weeks prior to the
campout, we will know that sufficient transportation is available to get the
scouts to the event and ensure that funds are in place to cover all expenses for
the outing.
The timeline that we plan to incorporate is as
follows:
As details of the campout become known, they
will be posted on the Troop 574 Website. Use this resource in your planning
to determine whether you wish to attend the event.
Three weeks prior to the campout, a flyer will
be distributed to the scouts at the Monday night troop meeting to be sent home.
This letter will inform the scout and their parents about the upcoming campout.
This flyer will need to be signed by the scout and the parent to indicate their
desire to attend the event and returned to the Patrol Leader at the next troop
meeting. The flyer will also be posted to the Website and may be completed and
emailed to Roy Atwood or the adult leading the campout.
Two weeks prior to the campout, the scouts
wishing to attend the camp out will return the flyer and make a commitment to
attend the event. At this Monday night meeting, the patrols will plan their
menus and duty rosters for the upcoming campout. This is why it is important for
scouts to commit at this time to the activity. Once this commitment is made, the
scout and their parents/family members who will be attending are making a
financial commitment to pay for any camping fees, registration fees, and money
spent to buy food for the campout. Once one of these expenses has been incurred
following this meeting, the scout has pledged to pay this fee. The scout may
change his mind at any time about attending the event and not attend, but he is
still obligated to pay any fees incurred. The scout needs to notify his Patrol
Leader if he decides that he can not attend the event. Parents who plan to
attend and then determine they cannot attend, need to contact the adult in
charge of planning the campout. The troop has members who will buy food for all
those attending the campout. There will be no need to bring your own food.
One week prior to the campout, the final
agenda will be discussed at the troop meeting and any questions answered.
Any scout who decides to attend the campout at this time will only be allowed to
attend if another scout who previously committed has canceled. In essence he
will be replacing a prior reservation that has been cancelled.
Hopefully these new steps will lead to a seamless
planning session for those adult volunteers in charge of the campout. They will
know who will be attending and that financial commitments will be covered. This
will hopefully prevent this volunteer from having to shoulder the majority of
the cost out of pocket. It will also assist with planning transportation and
trailer towing and should prevent last minute uncertainties from occurring.
Thanks,
Todd Albright
Project Committee Chair
Example of how the schedule works:
| Sun |
Mon |
Tues |
Wed |
Thu |
Fri |
Sat |
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Three weeks prior |
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Two weeks prior |
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One week prior |
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Campout |
Campout |
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