Procedures for Rechartering Scouts and Adults

1. In early February of each year the Membership Committee, with assistance of the other Committee Chairs and members as appropriate, should assemble a packet for each registered Scout and Adult in the Troop. This packet should contain the following items: 1) Recharter letter; 2) SASE to return the forms in; 3) Scout/Adult Personal Data form; 3) Code of Conduct; 4) Class 1 Health form.
   
   The Recharter letter should contain the cost and instructions for filling out the forms and returning them. It should cover that the Personal Data forms need to be checked and changes annotated where necessary. It should also state that if the Scout or Adult DOES NOT wish to recharter, then a letter to that effect should be returned to the Troop.
    
2. The Membership Committee is responsible for mailing the packets and maintaining a checklist for each packet sent. This checklist should note whether the individual is rechartering or not and if they returned the appropriate forms and fees.
3. The packets should be returned either to the Membership Chair, the Treasurer or the Charter Organization.
4. When the forms come back the Health forms and the Personal Data form should be passed to the Health and Safety Chair for the purpose of updating TroopMaster and the health records.
5. If a Scout or Adult chooses not to recharter the Health and Safety Chair should move them to the inactive status in TroopMaster.
6. After the forms have been processed they should be put in the Master Records.
7. After the checklist is complete the Membership Chair and Committee Chair will generate the proper report for Council and will submit to Council the electronic records for Recharter along with the appropriate fees.

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